About Us

Specialist, Membership and Chapter Relations

Date: October 17, 2018

Position Title: Specialist, Membership and Chapter Relations

Reports To: Manager of Membership and Chapter Relations

Status: Non-Exempt

Position Summary:

This position will provide project support in the areas of Chapter Relations and Membership as an important part of the Marketing, Membership and Engagement Department.


Responsibilities/Duties:

Chapters
  • Tracks key chapter activities including leadership updates, educational programs, social events, board of directors’ meetings, chapter visits, resources and other program segments as requested.
  • Coordinates chapter content for ASAM member connect monthly newsletter
  • Work with the Chapters to maintain a grassroots and leadership toolkit
  • Works with chapters to create chapter surveys and provides results to chapter and association leadership
  • Oversee implementation, customization and utilization of online member-exclusive communities
  • Assist with financial batching and quarterly chapter dues reconciliation
  • Responsible for chapter intelligence database and monthly report generation
  • Assists supervisor with coordinating teleconference committee meetings and preparation
  • Assist department with coordinating annual chapter elections as needed
  • Represent ASAM as needed at ASAM events, state Chapter and allied industry events
  • Provides senior staff and volunteer leadership key information and talking points in preparation for chapter meetings.
  • Development and execution of chapter leadership summit and roundtable meetings
  • Assists chapter volunteer leadership by providing customized reports and fulfilling other requests for information.
  • Conducts orientation training for new chapter administrators on the use of ASAM website, as well as ongoing training for administrators and chapter leaders on various ASAM administrative tasks
  • Identifies new ways to enhance ASAM’s ability to support chapter leaders and administrators.
Membership
  • Processes new member applications and confirm license information
  • Maintains membership database, files and communications
  • Processes changes and payment information to membership records
  • Performs monthly quality control checks to ensure data accuracy and consistency in association database
  • Responsible for performing data entry and data clean-up projects to routinely and systematically improve the database integrity
  • Generates requested member lists to key stakeholders
  • May serve as Staff liaison to assigned committees or Interest Groups
  • Execute onboarding plan for new members
  • Provide administrative/project support for membership initiatives

Works closely with:

  • Staff, Members and Committees

Education and Experience:

  • Experience working with professional societies and associations is preferred.
  • Bachelor’s degree preferred.

Skills and Abilities:

  • Must have advanced knowledge in Microsoft Excel including pivot tables for presentations
  • Comfortable working with numbers and able to reconcile transactions.
  • Ability to efficiently handle multiple priorities in a fast-paced environment with attention to detail.
  • Good interpersonal skills with ability to interact effectively, efficiently and professionally with individuals at all levels of the organization.
  • Limited travel required to chapter meetings and ASAM live events
  • Excellent written, organizational, communication and customer service skills are required.
  • Resourcefulness and creativity valued.
  • Team player with positive attitude, enthusiastic energy and ability to have fun with team members.

 

To Apply: Please submit a resume and cover letter to hr@ASAM.org explaining your interest in the position and how your skills match the position.

Recruiting Salary Range: $40K - $43K (with a robust benefits package)

 

ASAM provides equal opportunity to all staff. No person shall be discriminated against because of race, color, religion, sex, national or ethnic origin, age, physical handicaps, marital status, sexual orientation, family responsibilities, political affiliation, or any other category that is protected by federal law or the laws of the state of Maryland.

ASAM Staff Values: As an organization, our work has national and generational impact. We are an energetic, scrappy, and resilient team who are passionately dedicated to providing hope and redemption in the addiction field. Our safe, positive and professional work environment allows us to celebrate both our successes and shortcomings. We help and support each other as a family of compassionate individuals. We work with pride and an insatiable hunger to change the addiction field and to leave our mark.