Presenter Requirements

Registration

Once an abstract is officially accepted and notification received, presenters must register for the conference by Friday, February 13, 2015. Presenters not registered by this date will not be included in the conference program and will not have their abstract(s) published in the conference proceedings.

Presenters must develop materials and present content for twenty minutes or more at a conference to qualify for a discounted registration rate per ASAM’s Faculty Travel & Compensation Policy.

Based on acceptance of your abstract submission, all presenters are rewarded a 50% discount off the conference registration fee.  See our Annual Conference Registration Page for registration pricing.  A special promotional code will be sent to each accepted presenter upon abstract acceptance. 

IMPORTANT NOTE TO ALL ACCEPTED ABSTRACT PRESENTERS:
Travel and hotel expenses are NOT covered by ASAM.

Symposium and other Special Sessions will receive a separate email describing what ASAM covers for travel and registration. 


Submissions

ASAM members and non-members are invited to submit abstracts and presentation proposals for poster presentations, focus sessions, workshops, and symposiums (pre-approved). ASAM encourages young investigators, researchers and physicians from diverse organizations and fields to submit. Abstracts and presentation proposals should be original, new work with up-to-date data. Presentation proposals could also include original presentation formats and teaching methods.

The following bullet points outline important requirements to consider when submitting your abstract (Please Read Carefully)

  • Abstracts must be submitted online through the following ASAM abstract submission link: Submit Abstract. The official opening date is scheduled for Friday, August 22, 2014.
  • Submit the title exactly as you would like it to appear in the program (maximum 12 words).
  • Submissions will be reviewed by the ASAM Annual Conference Program Planning Committee.
  • All presenters should strive to utilize evidence-based information with appropriate references. Anecdotal information should be kept to a minimum.
  • There is a limit of up to three (3) abstract submissions by one individual submitter.
  • Research previously published is not acceptable. Abstracts should be of original new work with up-to-date, data-based findings.
  • Notification of acceptance or non-acceptance will be sent via email. If you do not receive an e-mail confirmation after submitting your abstract or an email notice of acceptance or non-acceptance after the review process, notify the Education Department at education@asam.org. Acceptance letters with detailed information will be emailed in November 2014.
  • Accepted abstracts will be published on ASAM’s Annual Conference Website, ASAM's e-Live Learning Center and other ASAM related publications. Accepted Poster Presentations will also be published in ASAM's Journal of Addiction Medicine.
  • Presenters of accepted abstracts will be asked to provide electronic handout materials for conference participants. Presenters must upload hand-outs prior to February 13, 2015. The electronic hand-outs will be made available to registrants online before the conference.
  • Presenters may NOT use any conference presentation to market products or services.
  • All presentations must be free of commercial bias. ASAM Disclosure of Relevant Financial Relationship forms must be completed by all presenters, authors, and organizers of accepted abstracts prior to February 13, 2015.
  • Abstract text should be limited to approximately 250-500 words.
  • Submissions must follow all instructions and must be complete. Late, incomplete or incorrect submissions will not be considered.
  • Accepted Abstract Sessions must plan a complete program with three educational objectives, a session description, and a complete listing of all presenters with full names, affiliations (for the conference program listing), addresses, phone, fax and email address. Faculty and/or panels should be limited to five.
  • Each presenter will be fully responsible for providing all requested information to ASAM and following all required deadlines. All participating presenters should be contacted and confirmed prior to the submission of the application. 
  • Each presenter should include the level of expertise and experience being addressed ie, for the beginner, intermediate or specialist in the field of addiction medicine. List those who will benefit from the program: physicians only, clinicians, counselors or all professionals in the field.
  • Each presenter should describe the teaching method used for delivery of the information or presentation. Presenters (and materials such as slides and/or hand-outs) should be concise, allow time for questions and answers and utilize interactive, case-based and/or other creative teaching methods.

Embargo Policy

Content of abstracts, featuring research and late-breaking clinical trails accepted for presentation at the ASAM Annual Conference is embargoed until the morning of the day on which they are presented. Members of the media, investigators, organizations issuing press releases and others with access to research accepted for presentation during the ASAM Annual Conference are required to abide by the embargo policies. Violation of ASAM embargo policies can result in removal of the research from the program, removal of individuals and/or companies from the meeting, revocation of media credentials, and/or withdrawal of embargo access for one year for journalists and/or news organizations. 


Questions? Contact ASAM’s Education Department

American Society of Addiction Medicine
4601 North Park Avenue
Upper Arcade, Suite 101
Chevy Chase, MD 20815-4520
Education Department
Phone: 301-656-3920 | Fax: 301-656-3815 | Email: education@asam.org | Web: www.asam.org