Abstract Requirements

Registration:

Once an abstract is officially accepted and notification received, presenters must register for the conference by Friday, February 14, 2014. Presenters not registered by this date will not be included in the conference program and will not have their abstract(s) published in the conference proceedings.

Presenters must develop materials and present content for twenty minutes or more at a conference to qualify for a discounted registration rate per ASAM’s Faculty Travel & Compensation Policy.

Based on acceptance of your abstract submission, all presenters are rewarded a 50% discount on the meeting registration fee. Travel and hotel expenses are not covered.

Note: Symposium presenters will receive a separate email describing what ASAM covers for travel and registration. 


Submissions:

Members and non-members are invited to submit abstracts. ASAM encourages young investigators, researchers and physicians from diverse organizations and populations to submit abstracts. Abstracts should be original, new work with up-to-date data.

People submitting online abstracts as an individual or for a group of presenters will be considered the “Organizer” and primary contact person for the respective abstract and/or presentation. Organizer duties include submitting and providing all information needed and requested by ASAM.

The following bullet points outline important requirements to consider when submitting your abstract: 

  • Abstracts must be submitted online through the following ASAM abstract submission link: www.softconference.com/subs/ASAM/2014/CFP/Main.asp. The official opening date is scheduled for Friday, August 16, 2013.
  • Select the abstract category, primary topic and specific topic for which you are submitting.
  • Submit the title exactly as you would like it to appear in the program (maximum 12 words).
  • Submissions will be reviewed by the ASAM Medical-Scientific Program Planning Committee.
  • All presenters should strive to utilize evidence-based information with appropriate references. Anecdotal information should be kept to a minimum.
  • Completed ASAM Disclosure of Relevant Financial Relationship forms must be included with all abstract submissions.
  • There is no limit to the number of abstracts an author may submit.
  • Research previously published is not acceptable. Abstracts should be of original new work with up-to-date, data-based findings.
  • Upon successful submission of an abstract, a confirmation will be e-mailed to you.
  • Notification of acceptance or non-acceptance will be sent via email. If you do not receive an e-mail confirmation after submitting your abstract or an email notice of acceptance or non-acceptance after the review process, notify the Education Department at education@asam.org. Acceptance letters with detailed information will be emailed November, 2013.
  • Accepted abstracts will be published on ASAM’s Med-Sci Conference Website and on ASAM's e-Live Learning Center.
  • If required, presenters are asked to provide electronic handout materials for participants. Presenters may upload hand-outs during the submission process. The electronic hand-outs will be made available to registrants online before the conference.
  • Presenters may NOT use any conference presentation to market products or services.
  • All presentations must be free of commercial bias.
  • Abstract text should be limited to approximately 250-500 words.
  • Submissions must follow all instructions and must be complete. Late, incomplete or incorrect submissions will not be considered.
  • Organizers submitting an abstract should review the “Suggested Topics” before submitting a Course, Workshop or Component Session or Posters or Papers. The Organizer of sessions must plan a complete program with an educational objective, course/workshop description, program outline, a complete listing of all faculty with full names, affiliations (for the conference program listing), addresses, phone, fax and email address. Faculty and/or panels should be limited to four.
  • Organizers will be fully responsible for providing all requested information to ASAM and following all required deadlines. All participating presenters should be contacted and confirmed prior to the submission of the application by the organizer. If approved or not-approved for presentation, it is also the organizers’ responsibility to notify the faculty.
  • Organizers should include the level of expertise and experience being addressed ie, for the beginner, intermediate or specialist in the field of addiction medicine. List those who will benefit from the program: physicians only, nurses, counselors or all professionals in the field.
  • Organizers should describe the teaching method used for delivery of the information or presentation. Presenters (and materials such as slides and/or hand-outs) should be concise, allow time for questions and answers and utilize interactive, case-based and/or other creative teaching methods.
  • Organizers will be notified mid-November 2013 if their submission has been accepted.

Questions? Contact ASAM’s Education Department

American Society of Addiction Medicine
4601 North Park Avenue
Upper Arcade, Suite 101
Chevy Chase, MD 20815-4520
Education Department
Phone: 301-656-3920 | Fax: 301-656-3815 | Email: education@asam.org | Web: www.asam.org